Qualifications and Appointments
CHAPTER 1……………......................….1
Common Convictions…........................3
Review………………............................5
Quiz………………....................….…..7
Sample notary
commission..................8
Lab…………………….…..........….....9 |
Requirements and Timing
CHAPTER 2…………….........……..…11
30-calendar-day limitation…............12
Review………………….........…...…13
Quiz………………….........………...15
Sample notary commission.........…..16
Lab……………………….........….....17 |
Notary Bonds
CHAPTER 3…………………..........….19
Mailing your
bond……….….............20
Sample notary public bond......…..…21
Sample notary public E & O......…...22
Review……………………......….….23
Quiz……………………......……….25
Lab…………………….......………...27 |
Notary Services throughout California
CHAPTER 4………………….....……..28
Map of California……….....……….28
Example of venue heading….....…....29
Correct acknowledgment.....….........30
Incorrect acknowledgment….....…..31
Conflict of interest…………............32
Review…………………………........33
Quiz……………………………........35
Power of Attorney…..........................36
Lab…………………….......………....37 |
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Acts Practicing Law
CHAPTER 5………………...........……….39
Misdemeanor………………......……....40
Review……………………….....…........41
Quiz……………………….....….……..43
Acknowledging your own document….44
Lab………………………......…………45
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The Notary Public Seal/Stamp
CHAPTER 6………………………..….47
Sample seal/stamp impression……49
Example of a Subdivision map….......50
Authorized manufacturer……....….51
Picture of stamp and embosser……52
Review…………………………..….53
Quiz……………………………...…55
Certificate…..….............................56
Lab………………………………......57
Amended law-solicit, coercing or
influencing a notary public………....58 |
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Notary Public Record
Keeping
CHAPTER 7………………..……….....….59
Where to keep your notary public
journal……..............................................….59
Items needed in your journal……….........60
What to do if Journal lost, damaged, etc...61
When to provide a copy of your
journal……..….…61
Charge for copies…………………….......…..62
Relinquishing your journal………………….62
County clerk………………………..…..…….62
Peace Officer…………………………………62
Subpoena duces tecum or court order…….....63
Employer inspection of journal………………63
Time lines for turning in journal to county
clerk........................................................................63
Delivering records to the State of
California….....................................................…..63
New Law-misdemeanor
(journal/seal)…...............................................…..64
Review……………………………………...….65
Quiz………………...…...………………….…..67
Certificate………....…………………….......….68
Example journal……………………….........….69
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Acknowledgments
CHAPTER 8…………………………………..…….…70
Amended Section-Certificate of
Acknowledgment.70
Definition of acknowledgment………………….….71
When to use an acknowledgment……………….…71
Sample Quitclaim Deed……………………...….….72
Acknowledgment certification...……………..…….73
Personal Knowledge…………………..………..…..73
Items needed in journal……………...……………..74
Satisfactory
evidence………………...……………..75
Credible witnesses…………………………..……...75
Completing the acknowledgment………..............….76
Known false statements…………………….………76
Other States or jurisdictions…………………..…..76
Example of an acknowledgment……….……...…….77
Notarial wording………………...………………….77
Signing the document in the presence of the notary..77
Amended law-False acknowledgment/forger……….78
Review………………………………………....……..79
Quiz………………………………………….....…….81
Example of an acknowledgment………….......……....82
Lab……………………………………………...…….83
Sample acknowledgment………………………....…..84 |
Jurats
CHAPTER 9…………………………………………….85
Jurat
definition………………………………..……..85
When to use a Jurat……………………….....…...….85
Jurat certification……………………………............85
Example of a Jurat……………………………….…..86
Oaths of affirmation…………………………...….….87
Notarial wording…………………………….……….88
Verification…………………………………...………88
Review…………………………………………………89
Quiz……………………………………………...……..91
Missing notarial wording…………………………….92
Lab……………………………………………………93
Certificate…………………………………………....94 |
Subscribing Witness Jurats
CHAPTER 10……………………………………….….95
Subscribing witness definition…..……………..….95
When to use a subscribing witness Jurat…….….95
When not to use a subscribing witness Jurat……………96
Felony acts……………………………………..………….96
Requirements………………………………………………..96
Where parties sign………………………………..……97
Personal appearance………………………...98
Oaths of affirmation……………………………...98
Example of a subscribing witness Jur…………99
Example of a name affidavit………………………...100
Review…………………………………………………101
Quiz……………………………………...….103
Example of a subscribing witness Jurat……………….…104
Lab…………………………………………………….105
Certificate………………………………………..106 |
Signature by Mark
CHAPTER 11……………………………………………….107
Definition of signature by
mark…………………....……107
Role of the witnesses……...………….………………….107
Witnesses signatures………………………………...…107
Identification and witnesses…………………………….107
Example of a signature by mark………………………...108
Review……………………………………………...…….109
Quiz……………………………………………………....111
Example of a signature by mark…………………….…..112
Lab………………………………………………………..113
Certificate……………………………………………..…114 |
Power of Attorney
CHAPTER 12……………………………………………….115
Definition of Power of Attorney………………………...115
Certified copy of Power of Attorney……………………115
Review……………………………………….......……….117
Quiz………………………………………………….…..119
Lab……………………………………………............…..121
Scenario…………………………………………...….….122 |
Incomplete Documents
CHAPTER 13……………………………………….……….123
Notarizing incomplete
documents………………..……...123
Scenario…………………………………………....…..…124
Review…………………………………………….....……125
Quiz……………………………………………........……127
Scenario………………………………………….......…..128
Lab……………………………………………………..…112 |
Certified Copies
CHAPTER 14……………………………………………………….127
Brain Teaser-Personal Knowledge of
Signer.……….……..….130
Documents a notary public can
certify…………………………131
Documents a notary public cannot certify…………………...….131
Brain
Teaser………………………………………………….….132
Review……………………………………………………………133
Quiz………………………………………………………………135
Brain Teaser-Certifying Documents…………….…….....……..136
Lab………………………………………………………….…….137
Brain
Teaser-Penalty..…………………………………..........…138 |
Wills
CHAPTER 15…………………………………………………………….139
Brain Teaser-Misdemeanor or Felony?…………………………...…140
Review……………………………………………………………….....141
Quiz…………………………………………………………………....143
Brain Teaser-Which act to
perform?.......................................................144
Lab………………………………………………………………..……145
Brain Teaser-Administering the oath of
affirmation……………..…146 |
Advertising
CHAPTER 16……………………………………………........………….147
Advertising in another language……………………........……….…147
Immigration forms…………………………………...........…………147
Penalties……………………………………………..........……...…..147
Immigration
Specialist/consultant…………………...........………..148
Review………………………………………………........…………...149
Quiz…………………………………………………..………………151
Brain Teaser-Penalty………………………………...………..…….152
Lab……………………………………………………..……………..153
Brain Teaser-Journal entry…………………………..……………..155 |
Immigration Documents
CHAPTER
17…………………………………….......................................155
Notarizing Immigration
Documents………………..........................…155
Immigration forms……………………………………………………155
Acceptable fees charged………………………………………..…….155
Brain Teaser-Practicing law……………………………………………156
Review………………………………………………………….....………157
Quiz……………………………………………………………....……....159
Brain Teaser-identifying
witnesses.............................................................160
Lab………………………………..................................…………..………161
Brain Teaser-Notarizing documents……………………………...……162 |
Confidential Marriages
CHAPTER 18…………………………………………………………….163
Where to obtain a
confidential marriage license…………………..163
Length of term for a confidential marriage
license…………….......163
Geographic jurisdiction………………………………………….…...163
Criteria for performing a confidential
marriage…………….……..163
Form used(notarial act)…………………………………….………...164
Penalties for violations…………………………………….……….164
Review……………………………………………………………....165
Quiz……………………………………………………………..…..167
Brain Teaser-Penalty……………………………………..………..168
Lab………………………………………………………………..…….169
Brain Teaser-Certifyingdocuments……………………………………..170
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Grounds for Denial, Revocation, etc…
CHAPTER 19……………………………………………………………….171
Refusal of appointment………………………………………………171
Brain Teaser-Certifying documents………………………………172
Review…………………………………………………………………173
Quiz…………………………………………………………………....175
Continuing Investigation………………………………………………..176
Lab($750
penalties)………………………………………………..…....177
Lab($1,500 penalties)…………………………………………………178 |
Notary Public Handbook
CHAPTER 20……………..................………………………………………179
Official Source of laws regarding notaries public in
California…….…179
Purpose of the notary public
handbook………………………………..…179
Where to obtain a copy……………………………….......………….……179
Brain Teaser-Notarizing documents……………………………………180
Review………………………………………………………………………181
Quiz………………………………………………………………………183
Brain Teaser-Notarize or
certify?................................................................184
Lab……………………………………………………………………..…185
New Law-Criminal convictions/court revocation of
commission…….....186 |
Important information
CHAPTER 21…………………………………………………………….187
Fees…………………………………………………………………….187
No charging or collection of
fees……………………………………..188
Communicating with the
signer………………………………...188
Documents in a foreign
language…………………………………………….189
Misconduct……………………………………………………….189
Coercing a
notary…………………………………………….189
Destroying, defacing or concealing
records…………………………..189
Illegally representing oneself as a
notary……………………………189
Notary and bonding company
liability……………………………..189
Continuing
investigation………………………………………….…189
Review………………………………………………………………...191
Did you
know ?................................................................................................192
Secretary of State
refusal……………………………………...…….192
Did you
Know ?................................................................................................193
Perjury……….................................................................................................193
Subordination of
perjury……………………………………………193
$25,000
fine…………………………………………………………...193
Name change………………………………………………….193
Responding to the Secretary of
State…………………………….193
Change of
address…………………………………………………194
Requirements for submitting an
address change notification……….194
Agreement with
employer………………………………………...194
Notaries public employed by public
agency……………………..…..194
Did you know……………………………………………......………..195
Moving to a new county in
California………………………….........196
Quiz………………………………………………………………….197
Brain Teaser-Military
personnel…………………………………..198
Lab…………………………………………………………………...199
Message from the
author……………………………………….......200 |
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Important Knowledge
Statements
Appendix A
Powers of the Secretary of State/Certification………………………….…A1
Administration Procedures……………………………………...……...........A2
Journal…………………………………………………...……………………………A12
Seal………………………………………………………………………………….…A29
Identification……………………………………………………………………...…...A3
Acknowledgements/Jurats…………………………………………………...…...…..A3
Subscribing Witness Notarizations………………………………….……A43
Immigration/Foreign Language……………………….……………..…A47
Fees…………………………………………………………………………………….A49
Misconduct…………………………………………………………………………….A54Assembly Bill
361………………………………………….………………..……….AB-California
Code…………………………………..……………………….….B1
Government Code.…………………………………………………......…B2
Civil Code……...…………………………………………….…...………..B3
Code of Civil Procedure……………...………………………...………......B4
Business and Professional Code……………...………………...……..….B5
Elections Code………..……………...………………………...…….........B6
Commercial Code……………...………………………...………..............B7
Probate Code……………..……………………………...……….....................B8
Penal
Code……………...…………………………...……….........................B9
Disciplinary Guidelines 2001Appendix C ……………..……………...…C
Signing Companies Appendix D…...…………………………………….…D
Quiz Answers Appendix E...………………………………………..…E
Lab Answers
Appendix F.…………………………..………………………………….….…F
Test Pass Guarantee, Pre-Test and Pre-Test Answers
Appendix G…………………………………………………………….….…G
Final Test Appendix H.……………………………………………….…....H
Study Guide Appendix I………………………………………………….…..I
Other Courses
Appendix J………………………………………………………………..…J
Course Evaluation
Appendix K………………………………………………………………....K
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